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Assistant Job Description

Overview
WORKING TITLE
  • Project Assistant
  • PERCENT OF FULL
  • 50
  • DEPARTMENT/PROJECT OVERVIEW
  • The Biopsychosocial Determinants of Adolescent Obesity/Cardiovascular study will further understanding of the environmental and social conditions related to the development of obesity in a high risk urban, Hispanic/Latino population. The investigators are interested in how children develop circadian rhythms related to eating, sleeping and activity, and subsequently how these patterns lead to obesity. The goal is to unveil modifiable conditions in order to prevent obesity and related diseases including cardiovascular disease and diabetes.
  • POSITION OVERVIEW
  • Under the supervision of the Principal Investigator, the incumbent will work as the Program Assistant for the research study. Will assist the PI and Research Associate with project implementation and research activities including maintaining relationships with local, national and international researchers, developing research/academic presentations, compiling progress reports to funding agencies, conducting scientific literature reviews, preparing grant materials, organizing project meetings, teleconferences, and maintaining project files.
  • SPECIAL CONDITIONS OF EMPLOYMENT
  • Preference for spoken and written fluency in Spanish
  • EMPLOYEES DIRECTLY SUPERVISED: Name, Payroll Title, Job Description #, Status (career, casual, student), %Time
    EMPLOYEES SUPERVISED THROUGH OTHERS: Name, Payroll Title
    For use only by Department HR Contact
    IS BACKGROUND CHECK REQUIRED
  • No
  • IS C.O.I. DISCLOSURE REQUIRED
  • No
  • IS PRE-PLACEMENT PHYSICAL REQUIRED
  • No
  • (Dept only) REQUESTED HEERA
  • All Others, not Confidential
  • (Central HR only) APPROVED HEERA
  • All Others, not Confidential
  • FUNCTIONS WITH CORRESPONDING TASKS
    FUNCTION NAME
    (1.)  Research Project Support
    %TIME
    50%
    ESSENTIAL
    True
    TASKS
    A. Using PUB MED Conduct literature reviews related to PIs research interest and provide written summary to PI.
    B. With direction from Research Associate, prepare presentations, as well as other dissemination/academic materials for PI.
    C. Conduct internet searches for information related to PIs research interest.
    D. With direction from Research Associate, create tables, charts, graphs, end notes and footnotes for presentations and publications.
    E. Assist with submission of manuscripts including ensuring stylistic consistency according to approved style.
    F. Assist with the compilation and submission of grant reports for dissemination to funding agencies and/or partners.
    G. Assist with the compilation and submission of large federal and private grant applications.
    FUNCTION NAME
    (2.)  Project Representation and Community Outreach
    %TIME
    40%
    ESSENTIAL
    True
    TASKS
    A. With guidance from PI and project manager, develop and maintain relationships with local, national and Chilean research collaborators to facilitate information sharing, connect collaborators to resources, and raise awareness of research activities.
    B. Communicate with local, national, and Chilean research collaborators regarding progress of research and other scholarly activities.
    C. Represent research project at appropriate community meetings, conferences, and outreach events.
    D. Participate, as needed, in research meetings with PI and Program Manager.



    FUNCTION NAME
    (3.)  Research Administration
    %TIME
    10%
    ESSENTIAL
    False
    TASKS
    A. Function as main point of contact for PIs research projects. Organize and maintain project files.
    B. Convene and attend meetings, prepare agendas, take minutes as needed.
    C. Coordinate research meetings using Skype.
    D. Order equipment and supplies as needed.
    E. Maintain schedules, calendars, and contact database as needed.
    F. Process expense and travel reimbursements as needed.
    KNOWLEDGE, SKILLS, AND ABILITIES
    RELATED FUNCS: DESCRIBE KNOWLEDGE, SKILL, ABILITY: IMPORTANCE LVL:
    1 2 3 Graduation from high school or a GED and demonstrated interest in the delivery of health or social services; or an equivalent combination of education and experience; and knowledge and abilities essential to the successful performance of the duties assigned.


    Required
    1 2 3 Graduation from 4 year college in a health, science, or social science field. Preferred
    1 2 3 Knowledge of public health programming and ability to coordinate multiple, simultaneous projects. Required
    1 2 3 Excellent communication skills in both oral and written, English and Spanish . Required
    1 2 3 Familiarity with basic research principles. Required
    1 2 3 Demonstrated ability to conduct scientific literature reviews. Required
    1 2 3 Proficiency with Windows 2000 or XP, Word, Excel, Powerpoint, Endnote, and Adobe to produce presentations, graphs, charts, footnotes, bibliographies. Required
    1 2 3 Ability to work effectively with equal efficiency both in a team environment and independently, with minimal supervision, while responding to shifting priorities, fluctuating workloads, and deadline pressures. Required
    1 2 3 Demonstrated proficiency in oral and written Spanish. Required
    1 2 3 Ability to interact with tact and diplomacy with members of community, research collaborators, faculty and staff. Required
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